OLYMPIA HOMEOWNERS’ ASSOCIATION
ANNUAL MEETING
January 18, 2024
Call Meeting to Order: Cathie Lucarelli called the meeting to order at
7:30pm. She led the association in the
pledge of allegiance.
Introductions: Cathie introduced current directors, officers and all
committee members present.New residents present introduced themselves. Cathie indicated the purpose of the meeting
is to vote on directors and review financials.
Quorum:
Terry Dillehay verified a quorum of 62% residents present or by proxy, thus
enabling the meeting to proceed.
Minutes:
Cathie indicated that the minutes were approved at a previous Board meeting and
are available on our website or at the clubhouse library. A motion to dispense with the reading of the
minutes was proposed by Alex Tomoff and seconded by Gene Stoll. Motion passed unanimously.
Treasurer’s
Report: Tom Bender reviewed the Treasurer’s Report as of 12/31/2023.
(See attached)
·
Tom reported that the Association had a surplus
of $736 for 2023.
·
Maintenance fees for 2024 increased by 5.6% to
$660 per quarter. The majority of this
increase is due to higher insurance premiums. He explained the difficulty
encountered in obtaining quotes to insure us. We were advised this was due to previous claims and an open legal claim against a former Board
Member.
·
The Association earned $8,180 in 2023 from the
new transfer fee which is due upon the sale of community homes.
·
A question to Tom inquired if the Board was
still looking for ways to lower landscape Fees.
Tom indicated that we are in the 2nd year of a 5-year
contract with Mortons, so no immediate changes would be made.
President’s
Report: Cathie thanked all Committee members for their work in 2023.
Cathie also briefly highlighted activities and functions that occurred since
the last Annual Meeting:
·
New blinds were installed in the clubhouse
·
Office and Card Room were painted
·
City of Strongsville repaired ‘triangles’ on our
neighborhood streets
·
Bocce Ball court was resurfaced
·
New fitness center floor installed
·
Defibrillator purchased for the clubhouse and 20
members have been trained
·
Pool repairs completed
·
Common property tree trimming
· Association Handbook and Website are
in the process of being updated
· Clubhouse flooring purchased and
installed
No Old
Business
New
Business:
Lindsay
Wrubel: Cathie introduced Lindsay,
who is the Association’s legal counsel. Lindsay
was invited to oversee the Director election.
She also reviewed what is happening with Community Association insurance
nationally and locally.
·
She indicated that many Associations are being
cancelled by Insurance companies or are experiencing exponential increases in
the premiums.
o
Insurance companies are taking a closer look at
Association insurance coverage, and many companies will not insure Associations
going forward. This results from the
Surfside Building collapse in Florida for which over a billion dollars in
claims was paid out, and other record payouts from hurricanes, etc.
·
Items affecting Olympia/Athena premiums:
o
Olympia and Athena roof replacement claims.
o
Olympia has an open claim under Director and
Officer Insurance due to a lawsuit filed against a past president by an
association member. Open claims make it
very difficult for a new company to insure us.
o
Questions re the open claim: Is it the only reason for cancellation and
premium increase? Lindsay indicated it
was partially responsible, but underwriters will not give specifics and other
factors also contributed.
o
Question re open claim: Will the community be informed as to the
details of the claim after it is settled?
Lindsay indicated it would be unless a confidentiality clause was part
of the settlement.
Election
of new Directors: Cathie reported that the candidates for the two
open Board of Director positions were Sue DeLancey, Carol Crowe and Martha
Johnson.
Ballots were distributed and collected by the Treasury
staff. A motion to have ballots counted and
certified by Terry Dillehay and Mary Lou Steed was proposed by Eric Wittmann
and seconded by Jeanne Martin. Motion
passed unanimously.
Lindsay Wrubel announced that Carol Crowe and Sue DeLancey
were elected by a majority vote.
Adjournment: The meeting was adjourned at 8:35pm.
Joy Bruner, Recording
Secretary
Terry
Dillehay, Board Secretary
OLYMPIA
HOMEOWNERS ASSOCIATION
OPEN BOARD
MEETING
November 16, 2023
Attendees: Cathie Lucarelli (Pres); Cas DiScipio
(Vice-Pres); Directors: Sue DeLancey ,
Bob Osicka , and Greg Rippberger; Tom Bender
(Treas);Terry Dillehay(Sec).Excused Absence: Craig HartmanPledge of Allegiance:
Cathie led those in attendance in the Pledge of Allegiance.
Residents Forum:
New Residents: Al and Karen Jarr
from Corinth Court introduced themselves and were welcomed.
Comments /Questions from Residents: none
at this time.
Call Meeting to Order:
Cathie called the meeting to order
at 7:05 PM.
Roll Call:
Cathie introduced the Board members; roll call was dispensed since all members
were introduced. All present or absent
as indicated above.
Minutes: Cathie
reported that minutes of Open Board Meetings from 2023 were approved at
previous Board Work Sessions and are available in the binder at the Library and
on the website.
Treasurer’s
Report: Tom discussed The Treasurer’s Report as of November 13, 2023 (See
attached
President’s Report:
Cathie commended all the committees for working together for a common goal and
thanked the Board members for their dedication.
She provided an update on activities and changes in
committee membership. Bob Osicka is a new Co-Chair of Ground Structures; Allen
Pavlos new member of Landscape; Jan Williamson and Kathe Lombardo new members
of Cleaning Committee.
AED signage has been installed; 20 residents participated
in CPR training; additional information is available on the Fire department’s
website and sign up for CPR sessions is
available.
Ad Hoc Website Committee is working on updating
information. Members include: Karol Rippberger, Carol Crowe, Sue Wright, Cathie
Lucarelli and Pat Pekrol.
Greg Rippberger addressed the group and informed that Jim
Dettmer resigned from ARC ; Jim was
thanked for his many years of service.
Cathie announced that the Annual Meeting will be held on
January 18,2024 with registration at 7Pm and Meeting at 7:30 PM. She further
clarified that at the meeting the residents will be voting to select 2
Directors not the President; The Board elects the President after the Annual
meeting concludes. The vote will be via a paper ballot.
Old Business: No
Old Business
New Business:
Nominating Committee Recommendation: Terry
announced that the Nominating Committee recommended to the Board Carol Crowe
and Martha Johnson as candidates to fill the 2 vacancies for 2023-2026 terms.
The Board accepted the nomination at the October meeting.
Additionally,
intent for candidacy was received via petition from current Director, Sue
DeLancey. All candidates provided a brief description of their individual
background. The Director position will be voted on at the January Annual
Meeting using a paper ballot system. Our attorney will be present to oversee
the process and secure the validity of our election. This will be the same
process we utilized last year.
2024 Budget: Tom explained the
budgeting process in detail and the work that it involves. The Finance
Committee and each committee contribute and are involved. He thanked all for
their work in developing the 2024 Budget. Initially the Finance Committee
submitted to the Board a budget with a 3.2% increase; the board approved the
recommendation. However, very recently we were notified by our insurance
carrier that effective January 1, 2024 our insurance will not be renewed. We
are expecting insurance to double. The budget was updated to incorporate the
projected increase and the Board approved an increase of 5.6% (versus inflation
of 3.7%). The quarterly maintenance fees are increased from $ 625 to $ 660 per
quarter for 2024. We were advised that if there are no additional claims for 3
years a reduction in rates is possible. Athena’s insurance coverage will also
be canceled.
Good discussion followed with further explanations of
steps the Board is following for Olympia and Athena.
Tom explained what the annual packets, which are to be mailed
or can be picked up after the meeting, contained and stressed the importance of
completing and retuning the proxy enclosed.
Schedule of 2024 Meetings: It was
announced that the schedule of meetings for 2024 was approved by the Board and
will be posted in the specific glass enclosed bulletin board and subsequently
on the website.
Second Resident Forum:
Questions were asked and suggestions made: invite our council person to a
future meeting; asking the City about donating trees; when will committees
receive individual budgets; will we see a reduction in maintenance fees if
insurance is less than projected; where are “transfer fees” allocated and how
much is anticipated from transfer fees.
Next Meeting: Annual Meeting scheduled for Thursday, January 18,
2024: Registration at 7:00 PM and meeting at 7:30 PM. Everyone was reminded to
turn in their proxies regardless of plans to attend the meeting and that there
is only 1 vote per household.
Adjournment: The meeting was adjourned at 7:40 PM.
Terry Dillehay, Board Secretary
OLYMPIA HOMEOWNERS’ ASSOCIATIONOVERVIEW MEETING
THURSDAY, September 21, 2023
Attendees: Cathie
Lucareli (Pres); Cas DiScipio
(Vice-Pres), Directors:: Sue DeLancey, Craig Hartman,Bob Osicka ,Greg
Rippberger; Tom Bender (Treas), Terry Dillehay (Sec).
Pledge of
Allegiance: Cathie Lucarelli led the
association in the Pledge of Allegiance.
Call to Order:
Cathie called the meeting to order at 7:03 PM and introduced the Board members.
All members were present as indicated in Attendees.
New Residents:
There were no new residents in attendance.
Purpose of the
Overview Meeting: Cathie explained that this meeting is held to hear
reports from Committee Chairs/Representatives about work of their committees.
The board does not conduct business at this time. She thanked the Treasurer’s
Office staff, especially Mary Lou Steed, for all their work in reassigning and
distributing the new FOBs. She reminded all present that we all need to sign in
and out when entering and exiting the Clubhouse. She reported that the AED is
installed; signage and instructions are posted throughout the areas. On
November 1 a 2nd group of residents will be trained on the use of
AED; procedure for all interested in training was explained.
Minutes: The
minutes of the Overview Meeting of September 15, 2022 were approved at a prior Board
Work Session and are available online and in the binder located in the Library.
Committee Reports:
where indicated “see original report”, the report is filed in the Master
Minutes binder which is stored in the
Treasurer’s office following a review by
association accountants.
ARC: see report
Clubhouse Cleaning Service:
see report
Clubhouse
Maintenance: see report
Clubhouse
Reservations: see report
Finance: see
report
Fitness Center: see
report
Ground Structures:
see report
Landscape: see
report
Library: A request was made for donations of newer
book and newer DVDs
Pool Operations: see
report; additionally, new members
added to the Committee are: Bob Osicka, Glen Kimble and Roger Davis.
Security: see
report
Social: see
report
Welcome: see
report.
Comments/Questions from Residents:
There were no questions asked. Mary Lou, from the
Treasurer’s Office, reported that 288 Fobs are being generated. The doors to
the Fitness Center and the Pool will be locked and a Fob will be needed to
enter those areas.
Next Meeting:
Open Board Meeting November 16, 2023 at 7:00 PM.
Adjournment:
The meeting was adjourned at 8:12 PM.
Terry Dillehay
Board Secretary
OLYMPIA
HOMEOWNERS ASSOCIATION
OPEN BOARD
MEETING
MAY 18, 2023
Attendees: Cathie
Lucarelli (Pres); Trustees: Sue DeLancey ,Craig Hartman, Bob Osicka,Greg Rippberger; Tom Bender (Treas);Terry Dillehay(Sec).
Excused Absence: Cas DiScipio (Vice-President)
Pledge of Allegiance:
Cathie led the association in the Pledge of Allegiance at 7:00PM
Comments from Residents: A question
was asked about an issue with trees on the undeveloped property behind Olympus
Way. It was suggested that the owner of the property be contacted
directly. A schedule for mulching was
requested. It was indicated that this would occur mid July after the pruning of
shrubs is completed.
There were no new residents in attendance.
Call Meeting to
Order: Cathie called the meeting to
order at 7:10 PM and introduced the Board members.
Roll Call:
Terry took roll call and all were in attendance as indicated above with
exception of Cas DiScipio, excused absence.
Minutes: Cathie
reported that minutes of the prior Open Board Meeting were approved at a
previous Board Work Session and are available on the website and in the binder
at the Clubhouse.
Treasurer’s Report:
Tom Bender reviewed the Treasurer’s Report as of 05/15/2023 (See
attached).
He further explained that with improved interest rates
OHA accounts have been moved to obtain optimum interest. Interest funds are
primarily allocated to operating funds.
President’s Report:
Cathie reported that all remodeling is completed; a new coffee maker for
use by residents has been purchased and installed; A fully automatic AED has
been ordered and will be installed in the Clubhouse; availability of training
on AED was explained.
The 2 Amendments that were previously approved have been
submitted to the County for filing; we have not received notification that they
have been filed; once they are filed they will be in effect and all residents
will be notified and receive copies.
Liaison Committee
Reports:
Architectural Review and Painting (ARC):
see attached report
Clubhouse Maintenance: see attached
report
Ground Structures: see attached
report
Landscape: see attached report
Social: see attached report
Pool Operations: see attached report
Clubhouse Cleaning: see attached
report
Welcome: see attached report
Security: nothing new to report
Old Business:
There was no pending old business.
New Business: There
was no new business.
Second Resident
Forum:
Questions /Issues:
-It was mentioned that
previously the circle area had grass and flowers and it was questioned as to
what will be done in that area. The issue previously and now is that the area
needs watering; drought and deer resistant plantings are being considered.
-A question was asked if
association fees can be reduced or remain stable? The state of our expenses was explained and
it was stated that the Finance Committee will review this topic when it meets
to develop next year’s budget.
-A comment was made that due to
our volunteers our rates are so much lower than if we were managed by a
management company.
-Comment was made about electric
rates going up and what the Association is doing. It was explained that previously
we locked in our rates on a 4 year contract until 6/2025.
-A resident thanked all the volunteers
for all that they do.
Next Meeting: The
next Open Board meeting will be an Overview Meeting on Thursday, September 21,
2023 at 7:00 PM.
Adjournment: The meeting was adjourned at 8:00 PM.
Terry Dillehay, Board Secretary
OLYMPIA HOMEOWNERS’ ASSOCIATION
ANNUAL MEETING
January 18, 2024
Call Meeting to Order: Cathie Lucarelli called the meeting to order at
7:30pm. She led the association in the
pledge of allegiance.
Introductions: Cathie introduced current directors, officers and all
committee members present.New residents present introduced themselves. Cathie indicated the purpose of the meeting
is to vote on directors and review financials.
Quorum:
Terry Dillehay verified a quorum of 62% residents present or by proxy, thus
enabling the meeting to proceed.
Minutes:
Cathie indicated that the minutes were approved at a previous Board meeting and
are available on our website or at the clubhouse library. A motion to dispense with the reading of the
minutes was proposed by Alex Tomoff and seconded by Gene Stoll. Motion passed unanimously.
Treasurer’s
Report: Tom Bender reviewed the Treasurer’s Report as of 12/31/2023.
(See attached)
·
Tom reported that the Association had a surplus
of $736 for 2023.
·
Maintenance fees for 2024 increased by 5.6% to
$660 per quarter. The majority of this
increase is due to higher insurance premiums. He explained the difficulty
encountered in obtaining quotes to insure us. We were advised this was due to previous claims and an open legal claim against a former Board
Member.
·
The Association earned $8,180 in 2023 from the
new transfer fee which is due upon the sale of community homes.
·
A question to Tom inquired if the Board was
still looking for ways to lower landscape Fees.
Tom indicated that we are in the 2nd year of a 5-year
contract with Mortons, so no immediate changes would be made.
President’s
Report: Cathie thanked all Committee members for their work in 2023.
Cathie also briefly highlighted activities and functions that occurred since
the last Annual Meeting:
·
New blinds were installed in the clubhouse
·
Office and Card Room were painted
·
City of Strongsville repaired ‘triangles’ on our
neighborhood streets
·
Bocce Ball court was resurfaced
·
New fitness center floor installed
·
Defibrillator purchased for the clubhouse and 20
members have been trained
·
Pool repairs completed
·
Common property tree trimming
· Association Handbook and Website are
in the process of being updated
· Clubhouse flooring purchased and
installed
No Old
Business
New
Business:
Lindsay
Wrubel: Cathie introduced Lindsay,
who is the Association’s legal counsel. Lindsay
was invited to oversee the Director election.
She also reviewed what is happening with Community Association insurance
nationally and locally.
·
She indicated that many Associations are being
cancelled by Insurance companies or are experiencing exponential increases in
the premiums.
o
Insurance companies are taking a closer look at
Association insurance coverage, and many companies will not insure Associations
going forward. This results from the
Surfside Building collapse in Florida for which over a billion dollars in
claims was paid out, and other record payouts from hurricanes, etc.
·
Items affecting Olympia/Athena premiums:
o
Olympia and Athena roof replacement claims.
o
Olympia has an open claim under Director and
Officer Insurance due to a lawsuit filed against a past president by an
association member. Open claims make it
very difficult for a new company to insure us.
o
Questions re the open claim: Is it the only reason for cancellation and
premium increase? Lindsay indicated it
was partially responsible, but underwriters will not give specifics and other
factors also contributed.
o
Question re open claim: Will the community be informed as to the
details of the claim after it is settled?
Lindsay indicated it would be unless a confidentiality clause was part
of the settlement.
Election
of new Directors: Cathie reported that the candidates for the two
open Board of Director positions were Sue DeLancey, Carol Crowe and Martha
Johnson.
Ballots were distributed and collected by the Treasury
staff. A motion to have ballots counted and
certified by Terry Dillehay and Mary Lou Steed was proposed by Eric Wittmann
and seconded by Jeanne Martin. Motion
passed unanimously.
Lindsay Wrubel announced that Carol Crowe and Sue DeLancey
were elected by a majority vote.
Adjournment: The meeting was adjourned at 8:35pm.
Joy Bruner, Recording
Secretary
Terry
Dillehay, Board Secretary
OLYMPIA
HOMEOWNERS ASSOCIATION
OPEN BOARD
MEETING
November 16, 2023
Pledge of Allegiance:
Cathie led those in attendance in the Pledge of Allegiance.
Residents Forum:
New Residents: Al and Karen Jarr
from Corinth Court introduced themselves and were welcomed.
Comments /Questions from Residents: none
at this time.
Call Meeting to Order:
Cathie called the meeting to order
at 7:05 PM.
Roll Call:
Cathie introduced the Board members; roll call was dispensed since all members
were introduced. All present or absent
as indicated above.
Minutes: Cathie
reported that minutes of Open Board Meetings from 2023 were approved at
previous Board Work Sessions and are available in the binder at the Library and
on the website.
Treasurer’s Report: Tom discussed The Treasurer’s Report as of November 13, 2023 (See attached
President’s Report:
Cathie commended all the committees for working together for a common goal and
thanked the Board members for their dedication.
She provided an update on activities and changes in
committee membership. Bob Osicka is a new Co-Chair of Ground Structures; Allen
Pavlos new member of Landscape; Jan Williamson and Kathe Lombardo new members
of Cleaning Committee.
AED signage has been installed; 20 residents participated
in CPR training; additional information is available on the Fire department’s
website and sign up for CPR sessions is
available.
Ad Hoc Website Committee is working on updating
information. Members include: Karol Rippberger, Carol Crowe, Sue Wright, Cathie
Lucarelli and Pat Pekrol.
Greg Rippberger addressed the group and informed that Jim
Dettmer resigned from ARC ; Jim was
thanked for his many years of service.
Cathie announced that the Annual Meeting will be held on
January 18,2024 with registration at 7Pm and Meeting at 7:30 PM. She further
clarified that at the meeting the residents will be voting to select 2
Directors not the President; The Board elects the President after the Annual
meeting concludes. The vote will be via a paper ballot.
Old Business: No
Old Business
New Business:
Nominating Committee Recommendation: Terry
announced that the Nominating Committee recommended to the Board Carol Crowe
and Martha Johnson as candidates to fill the 2 vacancies for 2023-2026 terms.
The Board accepted the nomination at the October meeting.
Additionally,
intent for candidacy was received via petition from current Director, Sue
DeLancey. All candidates provided a brief description of their individual
background. The Director position will be voted on at the January Annual
Meeting using a paper ballot system. Our attorney will be present to oversee
the process and secure the validity of our election. This will be the same
process we utilized last year.
2024 Budget: Tom explained the
budgeting process in detail and the work that it involves. The Finance
Committee and each committee contribute and are involved. He thanked all for
their work in developing the 2024 Budget. Initially the Finance Committee
submitted to the Board a budget with a 3.2% increase; the board approved the
recommendation. However, very recently we were notified by our insurance
carrier that effective January 1, 2024 our insurance will not be renewed. We
are expecting insurance to double. The budget was updated to incorporate the
projected increase and the Board approved an increase of 5.6% (versus inflation
of 3.7%). The quarterly maintenance fees are increased from $ 625 to $ 660 per
quarter for 2024. We were advised that if there are no additional claims for 3
years a reduction in rates is possible. Athena’s insurance coverage will also
be canceled.
Good discussion followed with further explanations of
steps the Board is following for Olympia and Athena.
Tom explained what the annual packets, which are to be mailed
or can be picked up after the meeting, contained and stressed the importance of
completing and retuning the proxy enclosed.
Next Meeting: Annual Meeting scheduled for Thursday, January 18,
2024: Registration at 7:00 PM and meeting at 7:30 PM. Everyone was reminded to
turn in their proxies regardless of plans to attend the meeting and that there
is only 1 vote per household.
Adjournment: The meeting was adjourned at 7:40 PM.
Terry Dillehay, Board Secretary
OVERVIEW MEETING
THURSDAY, September 21, 2023
Attendees: Cathie
Lucareli (Pres); Cas DiScipio
(Vice-Pres), Directors:: Sue DeLancey, Craig Hartman,Bob Osicka ,Greg
Rippberger; Tom Bender (Treas), Terry Dillehay (Sec).
Pledge of
Allegiance: Cathie Lucarelli led the
association in the Pledge of Allegiance.
Call to Order:
Cathie called the meeting to order at 7:03 PM and introduced the Board members.
All members were present as indicated in Attendees.
New Residents:
There were no new residents in attendance.
Purpose of the
Overview Meeting: Cathie explained that this meeting is held to hear
reports from Committee Chairs/Representatives about work of their committees.
The board does not conduct business at this time. She thanked the Treasurer’s
Office staff, especially Mary Lou Steed, for all their work in reassigning and
distributing the new FOBs. She reminded all present that we all need to sign in
and out when entering and exiting the Clubhouse. She reported that the AED is
installed; signage and instructions are posted throughout the areas. On
November 1 a 2nd group of residents will be trained on the use of
AED; procedure for all interested in training was explained.
Minutes: The
minutes of the Overview Meeting of September 15, 2022 were approved at a prior Board
Work Session and are available online and in the binder located in the Library.
Committee Reports:
where indicated “see original report”, the report is filed in the Master
Minutes binder which is stored in the
Treasurer’s office following a review by
association accountants.
ARC: see report
Clubhouse Cleaning Service:
see report
Clubhouse
Maintenance: see report
Clubhouse
Reservations: see report
Finance: see
report
Fitness Center: see
report
Ground Structures:
see report
Landscape: see
report
Library: A request was made for donations of newer
book and newer DVDs
Pool Operations: see
report; additionally, new members
added to the Committee are: Bob Osicka, Glen Kimble and Roger Davis.
Security: see
report
Social: see
report
Welcome: see
report.
Comments/Questions from Residents:
There were no questions asked. Mary Lou, from the
Treasurer’s Office, reported that 288 Fobs are being generated. The doors to
the Fitness Center and the Pool will be locked and a Fob will be needed to
enter those areas.
Next Meeting:
Open Board Meeting November 16, 2023 at 7:00 PM.
Adjournment:
The meeting was adjourned at 8:12 PM.
Terry Dillehay
Board Secretary
OLYMPIA
HOMEOWNERS ASSOCIATION
OPEN BOARD
MEETING
MAY 18, 2023
Attendees: Cathie Lucarelli (Pres); Trustees: Sue DeLancey ,Craig Hartman, Bob Osicka,Greg Rippberger; Tom Bender (Treas);Terry Dillehay(Sec).
Excused Absence: Cas DiScipio (Vice-President)
Pledge of Allegiance:
Cathie led the association in the Pledge of Allegiance at 7:00PM
Comments from Residents: A question
was asked about an issue with trees on the undeveloped property behind Olympus
Way. It was suggested that the owner of the property be contacted
directly. A schedule for mulching was
requested. It was indicated that this would occur mid July after the pruning of
shrubs is completed.
There were no new residents in attendance.
Call Meeting to
Order: Cathie called the meeting to
order at 7:10 PM and introduced the Board members.
Roll Call:
Terry took roll call and all were in attendance as indicated above with
exception of Cas DiScipio, excused absence.
Minutes: Cathie
reported that minutes of the prior Open Board Meeting were approved at a
previous Board Work Session and are available on the website and in the binder
at the Clubhouse.
Treasurer’s Report:
Tom Bender reviewed the Treasurer’s Report as of 05/15/2023 (See
attached).
He further explained that with improved interest rates
OHA accounts have been moved to obtain optimum interest. Interest funds are
primarily allocated to operating funds.
President’s Report:
Cathie reported that all remodeling is completed; a new coffee maker for
use by residents has been purchased and installed; A fully automatic AED has
been ordered and will be installed in the Clubhouse; availability of training
on AED was explained.
The 2 Amendments that were previously approved have been
submitted to the County for filing; we have not received notification that they
have been filed; once they are filed they will be in effect and all residents
will be notified and receive copies.
Liaison Committee
Reports:
Architectural Review and Painting (ARC):
see attached report
Clubhouse Maintenance: see attached
report
Ground Structures: see attached
report
Landscape: see attached report
Social: see attached report
Pool Operations: see attached report
Clubhouse Cleaning: see attached
report
Welcome: see attached report
Security: nothing new to report
Old Business: There was no pending old business.
New Business: There
was no new business.
Second Resident
Forum:
Questions /Issues:
-It was mentioned that
previously the circle area had grass and flowers and it was questioned as to
what will be done in that area. The issue previously and now is that the area
needs watering; drought and deer resistant plantings are being considered.
-A question was asked if
association fees can be reduced or remain stable? The state of our expenses was explained and
it was stated that the Finance Committee will review this topic when it meets
to develop next year’s budget.
-A comment was made that due to
our volunteers our rates are so much lower than if we were managed by a
management company.
-Comment was made about electric
rates going up and what the Association is doing. It was explained that previously
we locked in our rates on a 4 year contract until 6/2025.
-A resident thanked all the volunteers
for all that they do.
Next Meeting: The
next Open Board meeting will be an Overview Meeting on Thursday, September 21,
2023 at 7:00 PM.
Adjournment: The meeting was adjourned at 8:00 PM.
Terry Dillehay, Board Secretary
