OLYMPIA
HOMEOWNERS ASSOCIATION
OPEN BOARD
MEETING
November 20, 2025
Attendees: Cathie Lucarelli (Pres); Cas DiScipio
(Vice-Pres); Directors: Tom Bender
(Director &Treas), Carol
Crowe, Sue DeLancey ,and Greg Rippberger;Terry Dillehay(Sec).
Pledge of Allegiance:
Cathie led those in attendance in the Pledge of Allegiance.
Residents Forum:
New Residents: Tom Ciomcia from Olympus
Way introduced himself and was welcomed.
Comments /Questions from Residents: none
at this time.
Call Meeting to Order:
Cathie called the meeting to order
at 7:10 PM.
Roll Call:
Cathie introduced the Board members and thanked them for meeting the challenges
of the year with thoughtfulness and grace. Roll call was dispensed with since
all members were introduced.
Minutes: Cathie
reported that minutes of Open Board Meetings from 2025 were approved at
previous Board Work Sessions and are available in the binder at the Library and
on the website.
Treasurer’s
Report: Tom discussed The Treasurer’s Report as of November 17, 2025 (See attached). He pointed out that Olympia’s
Reserves are at $584,719.14.
President’s Report:
Cathie thanked and commended all the committees for working together. She
highlighted some accomplishments of major committees:
ARC/Paint
Committee: 30 homes were painted, inspected and reimbursed; 22 roofs
were installed, and approval provided for new doors, new fences, gutters, a deck,
vinyl siding and sidewalks on private property.
Clubhouse
Maintenance Committee: Replaced numerous light fixtures in hallways and
locker rooms, one of the furnaces, vertical blinds were installed in the card
room in addition to regular maintenance and minor repairs.
Landscape Management: 13
dead trees were removed from common areas; others were trimmed and serviced by
professionals to minimize tree loss. Other plantings were planted.
Special Open Board Meeting was
held on 10/23/25 to address the Painting/Staining schedule. As a result an Ad
Hoc committee of volunteers was formed and already held the first meeting.
Annual Packets will be
distributed to those present at the end of the meeting and mailed to all
others. An explanation as to the contents of the packets was provided.
Old Business: No
Old Business
New Business:
Nominating Committee Recommendation: Terry
announced that the Nominating Committee recommended to the Board Greg
Rippberger as candidate to fill the vacancy which will be created by Greg
completing his terms as Director. The position is for the term from 2026-2028.
A second consecutive term is in compliance with our regulations. The Board accepted the recommendation at the September
meeting and approved the nomination. This position is for Director only and does
not involve selection of President and other positions. It was explained that the Board votes on the
other positions separately after the Annual Meeting in January.
2026 Budget: Tom explained the
budgeting process in detail from start to finish and the work that it involves.
The Finance Committee and each committee contribute and are involved. He
thanked all for their work in developing the 2026 Budget. The Finance Committee
submitted to the Board an initial budget with a 4.00% increase; the annual fee of
$680 per quarter would have been increased to $705 per quarter. However, due to the unusually high number of
homes sold this year our transfer fees exceeded projections. The board approved the recommendation of the
Finance Committee to transfer some of the transfer fee dollars to reduce the
increase in maintenance fees. The board approved an increase of $10 per quarter
and voted not to increase the fees by the inflation factor which our documents
stipulate should be done. It was
stressed that this is most likely a one time opportunity and should not be
expected I the future.
However, we still
have not received a quote from the insurance company for next year. Attempts
were made to obtain quotes from other companies but due to our ‘high risk
entity’ status we have not received a response. Significant discussion followed with further
explanations of why we are considered high risk. Questions asked and answered
according to information available.
Schedule of 2026 Meetings: It was
announced that the schedule of meetings for 2026 was approved by the Board and
will be posted in the specific glass enclosed bulletin board and subsequently
on the website.
Second Resident
Forum:
A resident commended the Board for prudent management of
our resources to the benefit of all owners.
Questions were asked and answered about the nominating
process and the nominating Committee members.
A question was asked if the lawsuit against a former
Board member has been settled and what we are doing about it. It has not been
settled and Olympia is not involved, our former insurance company is involved
in the case. Questions asked and comments made about impact on our insurance
premium.
Questions asked about the cost of resurfacing of nature
stone. Cost, time frame for work to be done, etc were explained. It was
stressed that the funds are from reserves and do not impact maintenance
fees.
Question concerning any major projects in the future,
none are anticipated at this time.
Next Meeting: Annual Meeting scheduled for Thursday, January 15,
2026: Registration at 7:00 PM and meeting at 7:30 PM. Everyone was reminded to
turn in their proxies regardless of plans to attend the meeting, proxy will be
returned if resident is at meeting, and
there is only 1 vote per household.
Adjournment: The meeting was adjourned at 7:43 PM.
Terry Dillehay, Board Secretary
OLYMPIA
HOMEOWNERS ASSOCIATION
OPEN BOARD
MEETING
MAY
15, 2025
Attendees: Cathie
Lucarelli (Pres); Cas DiScipio (
Vice-Pres); Trustees: Sue DeLancey , Greg Rippberger, Tom Bender (Director & Treasurer );Terry
Dillehay(Sec).
Excused: Carol
Crowe
Pledge of Allegiance:
Cathie led the association in the Pledge of Allegiance
Introduction and
presentation: Cathie introduced our
speaker, Lt. Brian Tomcany from Strongsville Fire & Emergency Services. He presented risk factors for falls,
ways to remain safely in our homes, the “safe at home plan” and other safety
services available to residents.
Call Meeting to
Order: Cathie called the meeting to
order at 7:37 PM and introduced the Board members.
Roll Call: Terry
took roll call and all were in attendance except for Carol Crowe as indicated
above.
Recognition of New
residents: Frances Cullinane, a new resident on Olympus Way, introduced
herself to those present.
Minutes: Cathie
reported that minutes of the prior Open Board Meeting were approved at a
previous Board Work Session and are available on the website and in the binder
at the Clubhouse.
Treasurer’s Report:
Tom Bender reviewed the Treasurer’s Report as of 05/12/2025 (See
attached).He discussed income and expenses, mentioned the transfer fees
we have received from transfers of homes and clarified that operating expenses,
as a percent based on days, are higher due to timing issue of paying insurance
in full for the year and increased cost of electricity.
President’s Report:
Cathie reminded all present to remove all documents from the old handbooks
and insert them into the new handbook.
She thanked al l who have submitted the Clubhouse Waiver
form and advised that some still need to be signed. Residents who serve on committees and have not
signed a Code of Conduct form will be provided with a form to sign. She advised
that “Scam Squad information” from Cuyahoga County can be obtained at the
Senior Center.
Liaison Committee
Reports:
Architectural Review and Painting (ARC):
see attached report
Clubhouse Maintenance: see attached
report
Ground Structures: see attached
report
Landscape: see attached report
Social Committee: It was reported
that this is a very active committee with a variety of activities that have already
been held and many more scheduled for the remainder of the year. The New
Resident program scheduled for 6/8 was highlighted and other future activities
were mentioned.
Cathie thanked all committees and indicated that other
committees will report at the September Overview Meeting.
Old Business:
There was no old business.
New Business: There
was no new business.
Resident Forum:
Questions were asked about resurfacing the pool deck, various options explored
to date and associated cost were discussed.
Next Meeting: The
next Open Board meeting will be an Overview Meeting on Thursday, September 18,
2025 at 7:00 PM.
Adjournment: The meeting was adjourned at 8:07 PM.
Terry Dillehay, Board Secretary
OLYMPIA HOMEOWNERS’ ASSOCIATION
ANNUAL MEETING
January 16, 2025
Call Meeting to Order: Cathie Lucarelli called the meeting to order at
7:30pm. She led the association in the
pledge of allegiance.
Introductions: Cathie introduced current Directors, Officers and Madeline
Anich, our legal counsel. Cathie indicated that the purpose of the Annual
Meeting is to approve new Directors and review financials. She thanked the team
for organizing all the forms and information necessary for this meeting and for
the contents in annual packets.
Quorum:
Terry Dillehay verified a quorum of 66% residents present or by proxy, thus
enabling the meeting to proceed.
Minutes:
Cathie indicated that the minutes were approved at a previous Board meeting and
are available on our website or at the clubhouse library. A motion to dispense with the reading of the
minutes was proposed by Cindy Brahaney and seconded by Erik Wittmann. Motion
passed unanimously.
Election of New Directors: Madeline restated that the purpose of the Annual
Meeting is to approve new Directors and review financials. She announced that
the nominations for Directors, approved by the Board, are Cathie Lucarelli and
Tom Bender. A motion was made by Erik Wittmann and seconded by Jeanne Martin to
approve said nominations. Motion passed
unanimously. Cathie thanked Craig Hartman, outgoing Director, for
his 3 years of service.
Treasurer’s
Report: Tom Bender reviewed the Treasurer’s Report as of 12/31/2024.
(See attached)
·
Maintenance fees for 2025 increased by 3% to $680
per quarter.
·
Since the Association earned interest in 2024
from investments $25.00 will be added to each household’s paint fund.
·
In the Reserves the Association is currently
funded at 80% ; the target is 60-80%
·
Tom thanked his staff for all their work for
tonight’s meeting as well as all year.
President’s
Report: Cathie acknowledged
and thanked Committee members for their work in 2024. She explained the
contents of the envelopes that are designated for each household and requested
completion of new Clubhouse Waiver Form by all residents. She briefly highlighted
activities and functions that occurred since the last Annual Meeting:
·
The Resident Handbook was revised and is ready
for distribution.
·
A 3 year Cleaning contract was signed.
·
New heat pump for multipurpose room and
surrounding areas was installed.
·
Common property trees were trimmed and new
plantings planted and maintained around the Clubhouse.
·
New photocells lighting system was installed on
Clubhouse lights.
·
ARC supervised painting of 37 homes and dealt with
new issues involving homes.
·
42 social events were held
Cathie provided further information about the new Resident
Handbook and thanked Carol Crowe, Cas DiScipio and Mary Pultz for the time and work
they expended during the past year to accomplish this.
She cautioned residents to be aware of their home surroundings
and report any suspicious activity to police. A resident had reported some
suspicious activity. Additionally, she reminded everyone about our guidelines
for removing Christmas decorations and the no parking on Olympia streets as
related to snow, fire hydrant side of street, or on rounded portion of
cul-de-sacs.
2 Unsung Heroes of the year were mentioned: Pat Pekrul, who
updates our website and Marilyn Larissey who checks the AED monthly and
installs updates.
No Old
Business
New
Business:
Madeline
Anich, Legal Counsel: Madeline
explained the role of the Firm. She
indicated that during the year the Firm dealt with fencing issues in Olympia. An
Encroachment Agreement was drafted and processed. The Clubhouse Liability
Waiver Form was updated and a small claims court case coordinated.
Additionally, she presented information relating to the Corporate
Transparency Act. It was explained that this Act is for protection against
anti-money laundering and anti-terrorism. All Homeowners’ Associations must
comply with it.
In
terms of insurance trends she indicated that the market for homeowners’
associations is still very poor. No improvement has been evident.
Adjournment: The meeting was adjourned at 8:00pm.
Terry
Dillehay, Board Secretary
OLYMPIA
HOMEOWNERS ASSOCIATION
OPEN BOARD
MEETING
November 20, 2025
Pledge of Allegiance:
Cathie led those in attendance in the Pledge of Allegiance.
Residents Forum:
New Residents: Tom Ciomcia from Olympus
Way introduced himself and was welcomed.
Comments /Questions from Residents: none
at this time.
Call Meeting to Order:
Cathie called the meeting to order
at 7:10 PM.
Roll Call:
Cathie introduced the Board members and thanked them for meeting the challenges
of the year with thoughtfulness and grace. Roll call was dispensed with since
all members were introduced.
Minutes: Cathie
reported that minutes of Open Board Meetings from 2025 were approved at
previous Board Work Sessions and are available in the binder at the Library and
on the website.
Treasurer’s
Report: Tom discussed The Treasurer’s Report as of November 17, 2025 (See attached). He pointed out that Olympia’s
Reserves are at $584,719.14.
President’s Report:
Cathie thanked and commended all the committees for working together. She
highlighted some accomplishments of major committees:
ARC/Paint
Committee: 30 homes were painted, inspected and reimbursed; 22 roofs
were installed, and approval provided for new doors, new fences, gutters, a deck,
vinyl siding and sidewalks on private property.
Clubhouse
Maintenance Committee: Replaced numerous light fixtures in hallways and
locker rooms, one of the furnaces, vertical blinds were installed in the card
room in addition to regular maintenance and minor repairs.
Landscape Management: 13
dead trees were removed from common areas; others were trimmed and serviced by
professionals to minimize tree loss. Other plantings were planted.
Special Open Board Meeting was
held on 10/23/25 to address the Painting/Staining schedule. As a result an Ad
Hoc committee of volunteers was formed and already held the first meeting.
Annual Packets will be
distributed to those present at the end of the meeting and mailed to all
others. An explanation as to the contents of the packets was provided.
Old Business: No
Old Business
New Business:
Nominating Committee Recommendation: Terry
announced that the Nominating Committee recommended to the Board Greg
Rippberger as candidate to fill the vacancy which will be created by Greg
completing his terms as Director. The position is for the term from 2026-2028.
A second consecutive term is in compliance with our regulations. The Board accepted the recommendation at the September
meeting and approved the nomination. This position is for Director only and does
not involve selection of President and other positions. It was explained that the Board votes on the
other positions separately after the Annual Meeting in January.
2026 Budget: Tom explained the
budgeting process in detail from start to finish and the work that it involves.
The Finance Committee and each committee contribute and are involved. He
thanked all for their work in developing the 2026 Budget. The Finance Committee
submitted to the Board an initial budget with a 4.00% increase; the annual fee of
$680 per quarter would have been increased to $705 per quarter. However, due to the unusually high number of
homes sold this year our transfer fees exceeded projections. The board approved the recommendation of the
Finance Committee to transfer some of the transfer fee dollars to reduce the
increase in maintenance fees. The board approved an increase of $10 per quarter
and voted not to increase the fees by the inflation factor which our documents
stipulate should be done. It was
stressed that this is most likely a one time opportunity and should not be
expected I the future.
However, we still
have not received a quote from the insurance company for next year. Attempts
were made to obtain quotes from other companies but due to our ‘high risk
entity’ status we have not received a response. Significant discussion followed with further
explanations of why we are considered high risk. Questions asked and answered
according to information available.
Schedule of 2026 Meetings: It was
announced that the schedule of meetings for 2026 was approved by the Board and
will be posted in the specific glass enclosed bulletin board and subsequently
on the website.
Second Resident
Forum:
A resident commended the Board for prudent management of
our resources to the benefit of all owners.
Questions were asked and answered about the nominating
process and the nominating Committee members.
A question was asked if the lawsuit against a former
Board member has been settled and what we are doing about it. It has not been
settled and Olympia is not involved, our former insurance company is involved
in the case. Questions asked and comments made about impact on our insurance
premium.
Questions asked about the cost of resurfacing of nature
stone. Cost, time frame for work to be done, etc were explained. It was
stressed that the funds are from reserves and do not impact maintenance
fees.
Question concerning any major projects in the future,
none are anticipated at this time.
Next Meeting: Annual Meeting scheduled for Thursday, January 15,
2026: Registration at 7:00 PM and meeting at 7:30 PM. Everyone was reminded to
turn in their proxies regardless of plans to attend the meeting, proxy will be
returned if resident is at meeting, and
there is only 1 vote per household.
Adjournment: The meeting was adjourned at 7:43 PM.
Terry Dillehay, Board Secretary
OLYMPIA
HOMEOWNERS ASSOCIATION
OPEN BOARD
MEETING
MAY 15, 2025
Attendees: Cathie
Lucarelli (Pres); Cas DiScipio (
Vice-Pres); Trustees: Sue DeLancey , Greg Rippberger, Tom Bender (Director & Treasurer );Terry
Dillehay(Sec).
Excused: Carol
Crowe
Introduction and
presentation: Cathie introduced our
speaker, Lt. Brian Tomcany from Strongsville Fire & Emergency Services. He presented risk factors for falls,
ways to remain safely in our homes, the “safe at home plan” and other safety
services available to residents.
Call Meeting to
Order: Cathie called the meeting to
order at 7:37 PM and introduced the Board members.
Roll Call: Terry
took roll call and all were in attendance except for Carol Crowe as indicated
above.
Recognition of New
residents: Frances Cullinane, a new resident on Olympus Way, introduced
herself to those present.
Minutes: Cathie
reported that minutes of the prior Open Board Meeting were approved at a
previous Board Work Session and are available on the website and in the binder
at the Clubhouse.
President’s Report:
Cathie reminded all present to remove all documents from the old handbooks
and insert them into the new handbook.
She thanked al l who have submitted the Clubhouse Waiver
form and advised that some still need to be signed. Residents who serve on committees and have not
signed a Code of Conduct form will be provided with a form to sign. She advised
that “Scam Squad information” from Cuyahoga County can be obtained at the
Senior Center.
Architectural Review and Painting (ARC):
see attached report
Clubhouse Maintenance: see attached
report
Ground Structures: see attached
report
Landscape: see attached report
Social Committee: It was reported
that this is a very active committee with a variety of activities that have already
been held and many more scheduled for the remainder of the year. The New
Resident program scheduled for 6/8 was highlighted and other future activities
were mentioned.
Cathie thanked all committees and indicated that other
committees will report at the September Overview Meeting.
New Business: There
was no new business.
Resident Forum: Questions were asked about resurfacing the pool deck, various options explored to date and associated cost were discussed.
Next Meeting: The
next Open Board meeting will be an Overview Meeting on Thursday, September 18,
2025 at 7:00 PM.
Adjournment: The meeting was adjourned at 8:07 PM.
Terry Dillehay, Board Secretary
OLYMPIA HOMEOWNERS’ ASSOCIATION
ANNUAL MEETING
January 16, 2025
Call Meeting to Order: Cathie Lucarelli called the meeting to order at
7:30pm. She led the association in the
pledge of allegiance.
Introductions: Cathie introduced current Directors, Officers and Madeline
Anich, our legal counsel. Cathie indicated that the purpose of the Annual
Meeting is to approve new Directors and review financials. She thanked the team
for organizing all the forms and information necessary for this meeting and for
the contents in annual packets.
Quorum: Terry Dillehay verified a quorum of 66% residents present or by proxy, thus enabling the meeting to proceed.
Minutes: Cathie indicated that the minutes were approved at a previous Board meeting and are available on our website or at the clubhouse library. A motion to dispense with the reading of the minutes was proposed by Cindy Brahaney and seconded by Erik Wittmann. Motion passed unanimously.
Election of New Directors: Madeline restated that the purpose of the Annual Meeting is to approve new Directors and review financials. She announced that the nominations for Directors, approved by the Board, are Cathie Lucarelli and Tom Bender. A motion was made by Erik Wittmann and seconded by Jeanne Martin to approve said nominations. Motion passed unanimously. Cathie thanked Craig Hartman, outgoing Director, for his 3 years of service.
Treasurer’s Report: Tom Bender reviewed the Treasurer’s Report as of 12/31/2024. (See attached)
·
Maintenance fees for 2025 increased by 3% to $680
per quarter.
·
Since the Association earned interest in 2024
from investments $25.00 will be added to each household’s paint fund.
·
In the Reserves the Association is currently
funded at 80% ; the target is 60-80%
·
Tom thanked his staff for all their work for
tonight’s meeting as well as all year.
President’s
Report: Cathie acknowledged
and thanked Committee members for their work in 2024. She explained the
contents of the envelopes that are designated for each household and requested
completion of new Clubhouse Waiver Form by all residents. She briefly highlighted
activities and functions that occurred since the last Annual Meeting:
·
The Resident Handbook was revised and is ready
for distribution.
·
A 3 year Cleaning contract was signed.
·
New heat pump for multipurpose room and
surrounding areas was installed.
·
Common property trees were trimmed and new
plantings planted and maintained around the Clubhouse.
·
New photocells lighting system was installed on
Clubhouse lights.
·
ARC supervised painting of 37 homes and dealt with
new issues involving homes.
·
42 social events were held
Cathie provided further information about the new Resident
Handbook and thanked Carol Crowe, Cas DiScipio and Mary Pultz for the time and work
they expended during the past year to accomplish this.
She cautioned residents to be aware of their home surroundings
and report any suspicious activity to police. A resident had reported some
suspicious activity. Additionally, she reminded everyone about our guidelines
for removing Christmas decorations and the no parking on Olympia streets as
related to snow, fire hydrant side of street, or on rounded portion of
cul-de-sacs.
2 Unsung Heroes of the year were mentioned: Pat Pekrul, who
updates our website and Marilyn Larissey who checks the AED monthly and
installs updates.
No Old
Business
New
Business:
Madeline
Anich, Legal Counsel: Madeline
explained the role of the Firm. She
indicated that during the year the Firm dealt with fencing issues in Olympia. An
Encroachment Agreement was drafted and processed. The Clubhouse Liability
Waiver Form was updated and a small claims court case coordinated.
Additionally, she presented information relating to the Corporate
Transparency Act. It was explained that this Act is for protection against
anti-money laundering and anti-terrorism. All Homeowners’ Associations must
comply with it.
In
terms of insurance trends she indicated that the market for homeowners’
associations is still very poor. No improvement has been evident.
Adjournment: The meeting was adjourned at 8:00pm.
Terry
Dillehay, Board Secretary
